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Big Red Book Accounts v5
Setup: Customers
Before you can enter sales invoices, or details of receipts from Customers, it is necessary to enter basic
Customer information into your Sales Ledger. By setting up a Customer (or Debtor) you are creating a Sales
Ledger Account which is used to hold details of sales made to and payments received from your
Customers.
To set up Customers you will need their business Names and Addresses (and the Contact Names,
Telephone and Fax numbers etc. if you wish to use them). You will also need a list of the opening balances
on your Customer accounts.
Add a New Customer
Select
Customers
from the Setup menu or the Lookup Screen.
At the Customer browse screen click on
Add
A screen similar to the one below will be displayed:
Note: Price Level and Sales Rep. are only displayed when the Stock Module is used.
Account Code
You will be asked to specify a unique code for each Customer. Each code can be up to 8 characters long
and can consist of all numbers, all letters or a combination of both. If you are already using a coding system
you may wish to retain it. If you wish to set up new codes we recommend that you consider the following:
If using purely numeric codes pad out with zeroes
001
,
002
etc. rather than simply 1, 2 etc. so that sorting
will be consistent in reports and lookups.
- Big Red Book Accounts 1
- Table of Contents 2
- Welcome to Big Red Book 7
- Contact Us 8
- Switching to SEPA 9
- Company Selection 10
- Setting Up a New Company 12
- Required Setup Data 15
- Setup: Company Details 16
- Setup: Bank Accounts 20
- Setup: Analysis Categories 22
- Setup: VAT Rates 24
- Setup: Suppliers 26
- Setup: Customers 28
- Setup: Products 31
- Setup: Opening Cash Balances 34
- Setup: Reverse Charge VAT 35
- Changing Setup Info 36
- SEPA Electronic Payments 37
- SEPA Setup 38
- SEPA Credit Transfers 40
- SEPA Direct Debits 42
- Entering Transactions 45
- Months 13, 14 and 15 47
- Debtor and Creditor Journals 51
- Sales Ledger 54
- Sales Book Overview 55
- Sales Invoice Entry 56
- Sales Transaction Entry 60
- Copy Existing Entry 62
- Reverse Charge VAT Invoice 63
- Printing Sales Invoices 64
- Printing Statements 65
- Selecting Form Layouts 66
- Cheques Journal 68
- Notes on Data Entry 69
- Regular Payment 69
- Reference 69
- Direct Credit 71
- User Defined Field(s) 71
- Cash Book 74
- Cash Receipts 76
- Save/Lodge 78
- Cash Payments 79
- Printing and Exporting 81
- Printer Setup and Fonts 82
- Purchase Ledger 84
- Purchases Transaction Entry 85
- Purchases from EU Countries 88
- VAT only Invoices 89
- Reverse Charge Vat 90
- Purchase Ledger Reports 92
- Supplier Listing 93
- Bank Control Account Report 95
- Bank Account Details Report 96
- Bank Reconciliation 97
- All Items 99
- Outstanding Only 99
- Doing the Bank Reconciliation 100
- Big Red Book Accounts v5 101
- VAT Returns 102
- Retailer VAT Scheme 104
- Retailer VAT Module 107
- Pharmacy VAT Scheme 108
- Pharmacy VAT Module 111
- Vat on Cash Receipts 115
- Cash Accounting VAT Reports 117
- Overview 119
- Opening Balances 120
- Screen Displays and Reports 124
- Book Enquiry 125
- Selecting Transactions 127
- Show or Hide Columns 128
- Moving columns around 130
- Print, Sort and Sub-Total 131
- Saving and Recalling Reports 132
- Exporting a Report 133
- Setup Menu 136
- Nominal Accounts 137
- Control Accounts 139
- Reverse Charge VAT 140
- Bank Accounts 141
- Analysis Categories 142
- VAT Rates 143
- Suppliers 144
- Customers 145
- Bank Branch Lookup 146
- Opening Cash Balances 147
- Regular Payments 148
- Passwords 149
- Multi-User Preferences 150
- Lookup Facility 151
- Abbreviations 152
- Utilities Menu 154
- Audit Trail 155
- Year End Routine 156
- Period Control 158
- Registration 159
- Maintenance Menu 160
- Integrity Check 161
- Vat Discrepancy 162
- Duplicate Check 163
- Allocations Integrity 164
- Invoice Line Items 165
- Generate Nominal Ledger 166
- Send Company Data 169
- Import Data 171
- Edit Recurring Invoice Price 173
- Install PDF Writer 174
- Nominal Ledger 175
- Nominal Journals 183
- Nominal Ledger Reports 185
- Multi-User Operation 186
- Client Account Companies 188
- Clients Account Ledger 189
- Client Account Reports 192
- Overview of Stock Module 194
- Stock Groups 196
- Stock Locations 197
- Setup Stock Items 198
- Setup Customer Prices 199
- Stock Adjustments 200
- Stock Take 201
- View/Change Stock Locations 202
- Enter a Sales Order 203
- Goods Despatch 204
- Goods Returned Inwards 205
- Purchase Order 208
- Goods Returned Outwards 210
- Stock Reports 213
- Year End Procedures 215
- Running Year End Routine 216
- Invoice and Statement Layouts 219
- Changing Form Designs 220
- Sample Invoice Layouts 223
- Invoice: inv02.frm 224
- Invoice: inv03.frm 225
- Invoice: inv09.frm 226
- Invoice: inv13.frm 227
- Invoice: inv21.frm 228
- Invoice: inv24.frm 229
- Invoice: inv54.frm 230
- Invoice: inv55.frm 231
- Invoice: inv57.frm 232
- Invoice: inv58.frm 233
- Invoice: inv61.frm 234
- Invoice: inv71.frm 235
- Invoice: inv92.frm 236
- Invoice: inv96.frm 237
- Sample Statement Layouts 238
- Statement: Stat02.frm 239
- Statement: Stat01os.frm 240
- Statement: Stat03.frm 241
- Statement: Stat24.frm 242
- Statement: stat51.frm 243
- Statement: Stat53.frm 244
- Statement: Stat55.frm 245
- Statement: Stat77.frm 246
- Statement: Stat_87.frm 247
- Statement: Stat_88.frm 248
- Statement: Stat89.frm 249
- © Big Red Book Company, 2013 250
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