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Big Red Book Accounts v5

Company Selection

When Big Red Book is first opened or

File / Open Company

is selected the

Company Selection

screen is

displayed. The screen is similar to this:

Open

Click on Open to open the high-lighted company or create a new one. See Creating a New Company for

details.

Cancel

This option closes the Company Selection screen.

Delete

To Delete a company, high-light it and click on

Delete

. This removes all that Company’s data from the

computer. This option should obviously only be used with great care. If you do not have a backup of this

Company’s data it will not be possible to retrieve the data once it is deleted. The most common reasons for

using this option are to free up a Company “slot” to allow it to be used to store data for another Company or

as part of general housekeeping activities getting rid of unwanted data.

Copy

There are two options when copying a copy to another slot.

All Data

copies all of the company data to another slot. The Company Name in the newly created “slot” will

be prefixed with the words

Copy of

.... This option is most commonly used after the end of a Financial Year

just prior to the running of the Financial Year-End Procedures. This allows you to keep a readily accessible

copy of data for previous years on the computer should you need to refer back to it.

Setup Only

copies only setup data, e.g. VAT Rates, Analysis Categories, Customers, Suppliers, Chart of

Nominal Accounts, Passwords etc. It does

not

copy any opening balances or transactions.

-o-

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Red.com V5.1 Guía de usuario Pagina 10