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Big Red Book Accounts v5

Control Accounts

A Control Account is a Nominal Account which is updated with the total of all the transactions to a ledger or

bank account.

A default set of Control Accounts are setup with accounts from the default Chart of Accounts. The Debtors

and Creditors Control Accounts cannot be changed once transactions have been entered to Big Red Book.

If you wish to assign different Nominal Accounts to the Control Accounts you can do so in

Setup / Control

Accounts.

A Control Account is a record in total of all the amounts entered in detail to the individual accounts of other

ledgers. As an integral part of a Nominal Ledger the

Control Accounts

item only appears on the

Setup

menu when the Nominal is On

There are 10 Control Accounts within the

Big Red Book

’s Nominal Ledger as above.

If you do not intend to use the default Control Accounts you should now assign your own using the

procedure described below.

Assigning a Nominal Account as a Control Account:

Postings to Control Accounts are made automatically by the program upon a transaction being

Saved

Except for the VAT Control Account you cannot post directly to a Control Account.

When Control Account has had one or more entries posted to it, its icon will disappear off the Control

Accounts list and its Nominal Account Code (shown in the box alongside) will grey out. At this point it cannot

be changed

Changes to some Control Accounts can usually be made

after

you have run the Financial Year End

Procedure and

before

you have entered any transactions for the new-year. This is possible because there

will not be any transactions in the system at that point. However, this will not be true if you are using the

Months 13/14/15 facility by which you can enter transactions for the new-year before closing off the old one.

To change a Control Account click on the box of the code you wish to change and enter the Nominal

Account or click on the Index icon or press F7 to bring up a list of Nominal Accounts to select from

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Red.com V5.1 Guía de usuario Pagina 179