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Big Red Book Accounts v5
Running Year End Routine
The
Year End Routine
option is in the
Utilities Menu
.
Before running the routine we recommend you carry out the steps described below as part of the Year-End
process. Carrying out each step will help you make a seamless transition to the new Financial Year and will
ensure that you have adequate backups of the data for the Financial Year just ended, and have ready
access to the data for previous years even after you have started the new Financial Year.
Step 1
Satisfy yourself that you are finished entering data for the old Financial Year
As part of this process you should ensure that:
All transactions for the Financial Year you are about to close have been entered correctly
All Bank Accounts have been reconciled to their final statement balance for the old Financial Year
Individual Debtors' balances in the Sales Ledger are correct
The individual Creditors' balances in the Purchase Ledger agree with the Statements issued by your
Suppliers
If relevant, your Accountant has entered Nominal Journals for Accruals, Prepayments, Depreciation etc.
All Transaction Reports have been printed.
Step 2
Copy the information for the Financial Year you are just finishing to another company “slot”
on your computer.
To do this you should highlight your Company on the
Company Selection Menu
and click on
Copy
.
A list of free Company Slots are displayed. Choose the one to wish to copy to.
Click the '
All Data'
button and confirm by clicking on
Yes
.
You will now have a copy of the Financial Year’s information which you can refer to after you have run the
Year End Routine in your current year company slot.
Step 3
Make two backups of the Company whose Financial Year you are just finishing.
This should be done when you have finished entering information for the last month of the Financial Year
and before running the Year-End Routine. These backups should be kept securely.
Step 4
Run the Year-End Routine
If there is a large amount of data to process, particularly if Allocations is On and transactions from an
number of years are maintained then the Year End Routine can take a considerable time. Time taken also
depends on the PC it is being run on, available memory and disc space. For these reasons it is
recommended that you close any other programs on you system and run the Year End Routine at a time
when you can leave the PC to process the Year End.
From the
Utilities Menu
select
'Year End Routine'
A warning message is displayed. Click
Yes
to continue, click
Cancel
if you are not ready to proceed.
A screen similar to the one below is displayed, you must type in the word
YES
to proceed with the Year End
Routine.
- Big Red Book Accounts 1
- Table of Contents 2
- Welcome to Big Red Book 7
- Contact Us 8
- Switching to SEPA 9
- Company Selection 10
- Setting Up a New Company 12
- Required Setup Data 15
- Setup: Company Details 16
- Setup: Bank Accounts 20
- Setup: Analysis Categories 22
- Setup: VAT Rates 24
- Setup: Suppliers 26
- Setup: Customers 28
- Setup: Products 31
- Setup: Opening Cash Balances 34
- Setup: Reverse Charge VAT 35
- Changing Setup Info 36
- SEPA Electronic Payments 37
- SEPA Setup 38
- SEPA Credit Transfers 40
- SEPA Direct Debits 42
- Entering Transactions 45
- Months 13, 14 and 15 47
- Debtor and Creditor Journals 51
- Sales Ledger 54
- Sales Book Overview 55
- Sales Invoice Entry 56
- Sales Transaction Entry 60
- Copy Existing Entry 62
- Reverse Charge VAT Invoice 63
- Printing Sales Invoices 64
- Printing Statements 65
- Selecting Form Layouts 66
- Cheques Journal 68
- Notes on Data Entry 69
- Regular Payment 69
- Reference 69
- Direct Credit 71
- User Defined Field(s) 71
- Cash Book 74
- Cash Receipts 76
- Save/Lodge 78
- Cash Payments 79
- Printing and Exporting 81
- Printer Setup and Fonts 82
- Purchase Ledger 84
- Purchases Transaction Entry 85
- Purchases from EU Countries 88
- VAT only Invoices 89
- Reverse Charge Vat 90
- Purchase Ledger Reports 92
- Supplier Listing 93
- Bank Control Account Report 95
- Bank Account Details Report 96
- Bank Reconciliation 97
- All Items 99
- Outstanding Only 99
- Doing the Bank Reconciliation 100
- Big Red Book Accounts v5 101
- VAT Returns 102
- Retailer VAT Scheme 104
- Retailer VAT Module 107
- Pharmacy VAT Scheme 108
- Pharmacy VAT Module 111
- Vat on Cash Receipts 115
- Cash Accounting VAT Reports 117
- Overview 119
- Opening Balances 120
- Screen Displays and Reports 124
- Book Enquiry 125
- Selecting Transactions 127
- Show or Hide Columns 128
- Moving columns around 130
- Print, Sort and Sub-Total 131
- Saving and Recalling Reports 132
- Exporting a Report 133
- Setup Menu 136
- Nominal Accounts 137
- Control Accounts 139
- Reverse Charge VAT 140
- Bank Accounts 141
- Analysis Categories 142
- VAT Rates 143
- Suppliers 144
- Customers 145
- Bank Branch Lookup 146
- Opening Cash Balances 147
- Regular Payments 148
- Passwords 149
- Multi-User Preferences 150
- Lookup Facility 151
- Abbreviations 152
- Utilities Menu 154
- Audit Trail 155
- Year End Routine 156
- Period Control 158
- Registration 159
- Maintenance Menu 160
- Integrity Check 161
- Vat Discrepancy 162
- Duplicate Check 163
- Allocations Integrity 164
- Invoice Line Items 165
- Generate Nominal Ledger 166
- Send Company Data 169
- Import Data 171
- Edit Recurring Invoice Price 173
- Install PDF Writer 174
- Nominal Ledger 175
- Nominal Journals 183
- Nominal Ledger Reports 185
- Multi-User Operation 186
- Client Account Companies 188
- Clients Account Ledger 189
- Client Account Reports 192
- Overview of Stock Module 194
- Stock Groups 196
- Stock Locations 197
- Setup Stock Items 198
- Setup Customer Prices 199
- Stock Adjustments 200
- Stock Take 201
- View/Change Stock Locations 202
- Enter a Sales Order 203
- Goods Despatch 204
- Goods Returned Inwards 205
- Purchase Order 208
- Goods Returned Outwards 210
- Stock Reports 213
- Year End Procedures 215
- Running Year End Routine 216
- Invoice and Statement Layouts 219
- Changing Form Designs 220
- Sample Invoice Layouts 223
- Invoice: inv02.frm 224
- Invoice: inv03.frm 225
- Invoice: inv09.frm 226
- Invoice: inv13.frm 227
- Invoice: inv21.frm 228
- Invoice: inv24.frm 229
- Invoice: inv54.frm 230
- Invoice: inv55.frm 231
- Invoice: inv57.frm 232
- Invoice: inv58.frm 233
- Invoice: inv61.frm 234
- Invoice: inv71.frm 235
- Invoice: inv92.frm 236
- Invoice: inv96.frm 237
- Sample Statement Layouts 238
- Statement: Stat02.frm 239
- Statement: Stat01os.frm 240
- Statement: Stat03.frm 241
- Statement: Stat24.frm 242
- Statement: stat51.frm 243
- Statement: Stat53.frm 244
- Statement: Stat55.frm 245
- Statement: Stat77.frm 246
- Statement: Stat_87.frm 247
- Statement: Stat_88.frm 248
- Statement: Stat89.frm 249
- © Big Red Book Company, 2013 250
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